At French Hen Farm, we’ve hosted hundreds of weddings—each one unique, thoughtful, and beautiful in its own way. One thing we know for sure: a meaningful wedding isn’t about how much you spend, but where you choose to spend it.

The couples who feel the least stressed (and the happiest after the day is over) are the ones who make intentional decisions early, focus on what truly matters, and let go of everything else.

Below, we’re sharing our expert, behind-the-scenes insight on how to cut wedding costs wisely—without sacrificing style, experience, or elegance.

1. Guest Count: The #1 Budget Lever

If there’s one decision that impacts your budget more than any other, it’s guest count. Almost every expense scales with the number of people you invite—food, bar, rentals, florals, stationery, favors, and even venue size.

Ways to cut costs:

Focus on inviting people who are truly part of your life now
Skip obligation invites (coworkers, distant relatives, plus-ones you’ve never met)
Consider an adults-only celebration
Host a smaller wedding with a more elevated experience

💡 Smaller guest lists often allow couples to splurge on what matters most—better food, beautiful florals or a dream venue.

2. Venue: Look for What’s Included

A venue can be one of your largest expenses—but choosing wisely can actually save you money overall.

Budget-smart venue tips:

Choose a venue that includes tables, chairs, and basic décor. French Hen Farm includes all this and more. We have our own Photo Booth, audio phone and thousands of props to choose from - all included!
Look for venues with built-in beauty (landscaping, architecture, views)
Consider off-peak days (Friday or Sunday) or off-season dates
Ask about flexible vendor policies so you’re not locked into premium pricing
Small business, family or locally owned venues tend to be more flexible than large company owned venues. Also I am sure they have plenty of ideas on how you can cut costs!
Some venues are all inclusive - include bar and catering - but your choices and budget might not be as flexible - do the comparison.

✨ Venues with natural charm reduce the need for extra décor and florals.

3. Catering: Simplify the Menu

Food is important—but it doesn’t need to be complicated or over-the-top to impress.

Ways to save on catering:

Opt for buffet or family-style instead of plated meals
Serve chicken, pasta, or seasonal dishes instead of premium proteins. Do a food truck or wood fired pizza! They are always crowd favorites!
Limit late-night snacks or skip them entirely
Ask about portion sizes—over-ordering is common
Appetizers can be as simple as chips & salsa or cheese & crackers (but its always good to have something during cocktail hour)
Keep desserts simple - a small cutting cake for you and cupcakes for guests. (no cake cutting service fees) Or home baked cookies are always hits!

💡 Guests remember if the food is delicious—not if it was filet or salmon.

4. Bar Expenses: Control the Options

An open bar is generous, but it can also quickly inflate your budget.

Cost-cutting bar ideas:

Offer beer, wine, and 1–2 signature cocktails
Skip premium liquor brands
Limit bar hours (cocktail hour + dinner)
Choose wine and beer that pair well with your menu
Purchase your booze from a place that allows returns of unopened items (Costco etc)

🍸 Signature drinks feel intentional and festive—without the full open-bar price tag.

5. Flowers & Décor: Repurpose Everything

Florals are stunning, but they’re also one of the most flexible categories for savings.

How to reduce floral costs:

Focus florals where they matter most- pick your focus (ie: ceremony arbor + head table)
Repurpose ceremony florals at the reception - use brides maids bouquets on tables, arbor flowers at head table
Use greenery, candles, or bud vases on tables instead of large arrangements.
Choose seasonal flowers
There are great faux flowers out there like Ling’s moments We have those and other great faux florals that look so real - you can even add a few real ones in!
Look on Facebook marketplace for previous brides selling their faux florals or other decor.
Use a place like Flowerman, Sam’s Club, Costco or Trader Joes and make your own bouquets with your girls for a fun experience.

🌿 Less can be more—especially in naturally beautiful spaces.

6. Photography: Invest Smart, Not More

Photography is one of the few things that lasts beyond the wedding day—so it’s worth prioritizing. That said, there are ways to be intentional without overspending.

Ways to save on photography:

Book fewer hours (focus on ceremony through key reception moments)
Skip extensive getting-ready coverage if it’s not important to you
Choose one strong lead photographer instead of a large team
Consider newer photographers with strong portfolios and lower rates
Ask about off-season or weekday pricing
Make sure you know what vibe you are looking for when choosing a photographer (light & airy, moody etc (Pinterest boards are great for narrowing this down) This will help you focus in on a photographer.

📸 You’ll look at your photos for decades—invest wisely, but don’t assume more hours always means better memories.

7, Wedding Planner or Coordinator: A Quiet Power Player

This is one of the most commonly underestimated line items—and one of the most impactful.

A planner or day-of coordinator isn’t about luxury; it’s about logistics, problem-solving, and allowing you (and your family) to actually enjoy the day.

Ways to budget wisely:

If full-service planning isn’t needed, hire a month-of or day-of coordinator
Look for planners familiar with your venue—they work faster and more efficiently. We have a great one that has done tons of weddings here!
Ask what’s truly included (timeline creation, vendor management, rehearsal, setup oversight, clean up, packing up…)
Avoid relying on bridesmaids or family to manage the day. If you don’t have a planner DO have a friend/aunt, etc (not anyone in wedding party!) that can act as day of contact for all questions. Don’t try to handle it yourself!

🕊️ When a professional is handling the details, couples are calmer, timelines stay on track, and the entire day feels effortless.

8. Music & Entertainment: One Pro, Done Well

Music sets the tone for your entire celebration, but you don’t need multiple performers to make it memorable.

Entertainment savings tips:

Hire one great DJ instead of ceremony + cocktail + reception musicians
Skip extra add-ons like lighting packages unless they truly matter to you
Ask your DJ about bundling services

🎶 A talented DJ can seamlessly handle the entire day and keep the energy high.

9. Officiant: Keep It Personal

Officiant costs vary widely, but there are meaningful ways to save.

Budget-friendly options:

Ask a close friend or family member to officiate - if you don’t have an officiant - Phil is an officiant!
Keep the ceremony length intentional and streamlined
Skip custom extras that don’t add personal value

❤️ A heartfelt ceremony doesn’t require a high price tag.

10. Attire & Beauty: Think Long-Term

Your wedding look is important—but smart choices can save thousands.

Ways to cut costs:

Shop sample sales or trunk shows
Consider off-the-rack or pre-owned gowns
Limit hair and makeup services to those who truly want them
Skip outfit changes

✨ Comfort and confidence always photograph better than excess.

11. Stationery & Favors: Less Is More

Paper goods and favors are often overlooked and usually left behind—but they add up fast.

Easy savings:

Use digital save-the-dates
Simplify invitation suites
Skip favors or choose edible/local options
Let your wedding itself be the experience

💌 Guests won’t miss what they never expected.

Where to Splurge vs. Where to Save

After years of hosting weddings, we’ve seen a clear pattern in what elevates the guest experience—and what often goes unnoticed. Use this as a guide, not a rulebook.

Worth the Splurge

Guest Count
A smaller, more intentional guest list allows you to elevate the experience for those most important to you.

Venue
Go for a venue with natural beauty, thoughtful layout, and included amenities that saves you the need for extra rentals and décor.

Photography
Your photos are one of the only things you’ll keep forever. Invest in a photographer whose style you love and trust.

Planner or Coordinator
Professional coordination keeps the day running smoothly and protects your investment in every other vendor.

Food Quality
Simple, well-executed meals are always remembered more than complicated menus.

Comfort & Flow
Seating, shade, restrooms, and smooth transitions matter more than most décor details.

Smart Places to Save

Florals
Focus on statement moments and repurpose arrangements throughout the day.

Bar
Beer, wine, and signature cocktails feel generous without the cost of a full open bar.

Stationery & Favors
Guests won’t remember elaborate paper goods—but they will remember the experience.

Extras & Add-Ons
Lighting packages, late-night snacks, and upgrades should be chosen intentionally, not by default.

Final Thoughts from French Hen Farm

The most beautiful weddings we host aren’t the most expensive—they’re the most thoughtful. When couples prioritize connection, comfort, and atmosphere, the day naturally feels elevated.

If you’re planning your wedding at French Hen Farm, know that our team is here to guide you through these decisions with honesty, experience, and care—so you can host a celebration that feels effortless, welcoming, and truly you.

A beautiful wedding isn’t about spending more.

It’s about spending well.